Cancellation Policy (Updated May 2015)

Full details about our registration process can be found under Registration page.
Cancellation policies for specific tours can be found on each individual tour’s page on our Members Site ( 

If WSN cancels: a full refund is given (for tour only, not for membership if this was done simultaneously).  If tour is cancelled by Force Majeure, a $50 administrative fee will be retained and tour registrant will be given priority for the next tour.

If registrant cancels: depending on when one is requested, cancellations may be subject to a Penalty Charge and Cancellation Fee if no replacement is found to take your place. This is in addition to a Processing-Holding Fee, if any. Processing-Holding Fee is typically $250. Cancellation Fee is typically incurred only if  you cancel within 6 months of Tour arrival date. (*Please refer to your specific SFS Tour’s Terms Policy). Cancellation policies & fee amounts differ according to specific SFS tour/travel agency.

Cancellation Fee: After payment of deposit, cancellation prior to the commencement of the program, incurs a fee of $125.00. If replacement is found, this fee is not charged. 

Processing-Holding Fee: Charged to the registrant if they have cancelled but have found a replacement within 60 days of the programs commencement. Fee is calculated based on each individual tour. 

Here is an example of a typical cancellation policy.

If cancellation notice is received by travel agency: PENALTY CHARGE
60 days or more prior to tour’s commencement 0% of total tour fare
40 – 59 days prior to tour’s commencement 20% of total tour fare
20 – 39 days prior to tour’s commencement  30% of total tour fare
10 – 19 days prior to tour’s commencement 50% of total tour fare
1- 9 days prior to tour’s commencement  75% of total tour fare
No show or after tour’s commencement 100% of total tour fare